Genuine Curiosity

Author Dwayne Melancon is always on the lookout for new things to learn. An ecclectic collection of postings on personal productivity, travel, good books, gadgets, leadership & management, and many other things.

 

Productivity tip for podcast listeners

I listen to a lot of podcasts during my commute, while traveling, and while running or walking.  For me, this is a crucial activity to "feed my head" with data about topics I care about.  If you like podcasts, but feel like you don't have enough time to keep up, I have a tip to make it more productive:  Variable Speed Playback

Back in the day, I began listening to audio books on my iPod and discovered that the iPod had a built-in setting to allow me to adjust the playback speed of the books (you could slow it down, as well as speed it up).  I began to enjoy the time-compression advantages of listening to the audiobooks faster (typically 1.5x) - after all, a 30-hour book suddenly became a 20-hour book - what's not to love?

Since then, Variable Speed Playback is a must-have feature for any podcast player I use.

Here are some additional tips and things I've learned about this:

  • Not all time-compression algorithms are created equal.  All of the variable-speed algorithms attempt to speed up the playback while maintaining the pitch of the voice so people don't sound like chipmunks.  Some players use algorithms that are good at this, others suck at it - you have to try them out to find one that sounds 'natural enough' to you.
  • If you are bothered by the faster voice rate, give it 3-5 minutes to settle in.  Your brain will adjust and it will sound normal after a few minutes.
  • My default playback rate is 1.5x, but there isn't a "one speed fits all" option.  Some podcasters talk very slow, so you might need to go to 1.75x or 2x.  Others talk very quickly, so you may not be able to speed them up at all - no biggie, you're being productive enough because they are loading you up with high-density information.
  • Some podcasts are not well-suited for speedups - for example, those with a lot of music, or being presented by people with strong accents, or by groups of people with at least one "fast talker" in the bunch.  You'll get to know which of your podcasts are accelerate able, and which aren't.
  • Along the same lines, I prefer podcast players that can maintain a speed setting for each podcast so you don't have to adjust any time a new one starts.
    • On iOS, I love Downcast (image on the left at the end of this post) - it has a default setting that works globally, as well as making it easy to define a local setting for each podcast.  It also has a great variable speed algorithm that works well for a variety of podcast types.
    • On Android, I like BeyondPod (image on the right at the end of this post) - it has a default setting globally, an easy way to adjust the playback speed on the fly (with pre-set rates, or an variable slider), as well as a great algorithm for variable speed playback.  The only thing is lacks is the ability to remember the speed setting for each podcast individually - still on the hunt for that on Android in a player that isn't fatally flawed in some other way.

I've had a few folks who thought I was crazy when I recommended this, but several of them have come back telling me they are believers.  By the way, I use sped-up playback with the Audible player for audiobooks - also a huge time saver.

Give it a try and let me know what you think.

 

Downcast for iOS
(click to embiggen)

BeyondPod for Android
(click to embiggen)

 

Conquering Burnout, and Achieving a Healthy Work-Life Balance

Do you have to drag your body out of bed on weekday mornings? Does the idea of spending another day at the office fill you with dread? Are you finding it harder and harder to get excited about your job and the work that you do?

If so, chances are good that you are suffering from job burnout. This has been a big topic at tech conferences in the past year (I'm in the tech industry) but I think it applies far beyond tech.

According to the Mayo Clinic, work-related burnout is a form of stress that can cause us to feel mentally, emotionally or physically tired. It can give us unusual doubts about our abilities to perform as well as we usually do. Job burnout can also lead to unpleasant symptoms like headaches, a change in appetite, and poor sleep.

Why Do We Get Burned Out?

Although the reasons we feel burned out at work vary from person to person and job to job, some common culprits include feeling out of control at work. For example, having little or no say over your schedule or assignments, or having a micromanager as a boss can be triggers. When you're spending so much of your day at work, that it feels like there's never enough time or energy to be with your family and friends doing activities that you enjoy, that's when burnout sets in.

Fortunately, these negative and unpleasant physical and emotional symptoms do not have to last forever. There are steps that you can take to reduce job burnout.

Identify What is Causing the Stress

One of the best ways to reduce job burnout is to have an honest conversation with yourself about what is causing you to feel so miserable in the first place. If you feel you spend too many hours in the office, consider approaching your supervisor about the possibility of telecommuting. Or, ask if you can have more of a say in the projects or assignments you're part of in the future.

Take Responsibility For Your Own Well-Being

This is a saying I use a lot, and it relates to the previous point.  When they feel stuck, sometimes people need to be reminded that they can take action to shape their lives - maybe that's you, sometimes.  

For example, take the initiative to share your goals and aspirations with your boss; that can help them see you in a different light and reduce the risk that you'll be "type cast" in a specific, confining role.  Or, you may have skills and talents that they don't know about, so you can make them aware the things you're good at doing.  Or, perhaps a particular aspect of the job is energizing to you and you can ask them to let you do more of that type of work.

Realize That Your Job is Not Set in Stone

As the Huffington Post notes, if your best efforts to change the negative work environment do not pay off, you might want to consider changing your job. Sometimes giving yourself permission to start looking for a new career can be incredibly freeing. Take some time to research different jobs that might appeal to you, and if you can, talk to folks who are already working in those fields. For example, if you have always dreamed about owning your own restaurant, maybe you could speak with some local café owners to get an idea of how much work might be involved. Or, if you have always wanted to work with children, you might consider volunteering at a school to see if being around kids is truly for you. There are websites and services can also help you determine which new career path might be best, and they can even offer educational opportunities to turn your dreams into reality. For instance, if a career in the pharmaceutical field sounds appealing, organizations like the Penn Foster school offer convenient online education opportunities, including a pharmacy technician career diploma.

Nurture Your Non-Work Interests

As Lisa Gerry's article in Forbes explains, it is important to have interests and hobbies that have absolutely nothing to do with work. For example, consider volunteering your time with a local charity. You can involves with a pet rescue group, sign up for a fun fitness class at the gym, or pick up that old box of stamps you collected as a kid and see if you can renew your love of all things philatelic. When you are passionate about something other than work, it can help to keep your life in a better balance.

This can also be a good reminder to create better boundaries between work and home or hobbies.  If you check email all the time when you aren't at work, your whole life can feel like work.  Try to consciously "switch" from work to home when you leave, to give yourself that physical and psychological break that you need to recharge.

Make Sure You are Getting Enough Z’s

Speaking of recharging, if you are routinely burning the midnight oil, do what you can to get more rest. Being sleep deprived can not only impact your mood and job performance, but it can also make you less motivated, making it more difficult to focus and get work done in a timely manner. Getting more sleep will probably help you get your work done sooner, which will allow you to spend less time in the office and more time doing things you enjoy.

Take Care Of Your Physical Health

A lot of what I've presented here is psychological, but don't overlook the value of your physical health.  As I mentioned recently, I've been focusing more of my attention on diet and exercise, and it has helped me a lot - not just from a 'vital signs' perspective, but by increasing my energy level, improving my sleep, and helping me feel better about what I'm doing both at work and away from the job.

The bottom line? If you are feeling burned out, don't just settle for a life of drudgery.  There is plenty you can do to improve things.

Take better notes: Top tips for students and professionals

If you're like me, you spend a lot of time in meetings, and you can't remember everything that happens.  That means you take a lot of notes, right?  Unfortunately, many of us have had to learn how to take notes via "trial by fire" exercises - in other words, you just have to figure it out on your own.

Note Taking 101: Have a system in mind

I recently discovered a great resource with information about taking notes:  an article from OnlineUniversities.com on "Note Taking 101" which does a great job of covering the basics of good note taking, focusing on tools and systems you can use to take better notes.  This is in the "student resources" category of their site, but I think their tips will help whether you are a student or working out in the business world.

One of the techniques they outline, "the Cornell Method," is similar to one I was taught about 10 years ago.  This system involves breaking your page up into "zones" (as shown in the illustration, which I have borrowed from their article).  Essentially, you create a systematic way of capturing different elements of a talk or meeting in each zone which makes it easier to reference an process the information after-the-fact.

I noticed that Moleskine has recently begun offering "Moleskine Folio Notebooks" that have similar organizational blocks pre-printed on the page (see right, and click for a larger view.   The Moleskine structure is a bit different, in that the summaries are at the top of the page, but I think it can be used in a similar way.  I also like that the "Cue Column" is always on the edge of the page.

I like this model, and augment it with my own shorthand, like noting things I learn about clients and people with whom I'm trying to build relationships. For example, prefixing something as "BG: " means it is a business goal of theirs, "PG: " precedes a personal goal, etc.  In the "Cue Column" I use little boxes to denote action items, "RD" for things I want to Research & Develop; F/U for things requiring Follow-Up, etc.  You can, of course, evolve your own nomenclature for this to suit your needs.

Electronic Notes

With the advent of tools like Evernote and OneNote (both of which are mentioned in the "Note Taking 101" article) I have taken more notes electronically over the past several years.  Using an iPad Keyboard has helped a lot - both in terms of accuracy, as well as share-ability (I can immediately email my notes to other attendees via Evernote, or even share an electronic notebook for team collaboration).

The elements of note taking are similar to those outlined in the article, but the structure is different because of the nature of the online "page" structure.  This is another area where coming up with consistent  nomenclature is a key factor in making the notes usable over the long haul.  

Note: I've been experimenting with adding hashtags to my notes for better search ability,  such as "#BG:" for business goals, and "#PG:" for personal goals.  I like that approach and will likely switch to that standard in my handwritten notes, just to make the habit more consistent.

A Hybrid Approach

Of course, I switch back & forth between paper and electronic notes, for various reasons.  Evernote has been making it easier for the last year or two, but joining forces with Moleskine to create Evernote versions of the Moleskine notebooks.  These have special stickers and special colors on the Moleskine pages so that your notes and drawings can be process and indexed more easily by Evernote (which can decipher most handwriting and make it searchable, by the way).

These notebooks are nice, since you can write in them with any old pen and convert them to digital by taking a picture of them with the Evernote app on your smartphone.

Much More in the Article

I've focused on some of the tips in the article that are more relevant to me, but there is a lot more there, including:

  • 12 Tips for standardizing your notes
  • How to use Mind Mapping to take better notes (I'm a big fan of mind maps, since I'm a visual learner)
  • Audio notes
  • Outlines as a note taking tool

Note Taking 101 is a great resource - go check it out, and let me know how it goes.


Have you checked out the "Toolbox for Success: What You Need To Know To Succeed As A Professional" yet?  In this Kindle-only book, you’ll find a collection of lessons learned, resources, and stories that I offer to help you on your journey to greater success. 

Positive productivity: How increasing your energy maximizes your efficiency

The traditional concept of time management focuses on the practice of ardently planning and mastering conscious control over the time allocated to specific tasks.  It sure sounds hard, described that way, doesn't it?  In real lifeespecially business settingstime management requires tools, skills and processes all laced together by the ultimate goal of increasing efficiency and productivity. Frankly, time management takes a lot of time. 

But what if increasing productivity was much simpler than that? What if instead of involving project management software, schedules, graphs and apps, the process required a decent pair of walking shoes and a fluffy pillow?

Master your energy

Based on the assertions of Jim Loehr and Tony Schwartz in their bestseller, "The Power of Full Engagement: Managing Energy, Not Time, Is the Key to High Performance and Personal Renewal," our most precious resource is energy, not time. Certainly making the best use of your time is critical to your success but, if your energy levels are depleted, your productivity takes a dive regardless of what the clock reads.

Of course, managing your energy in a world abuzz with communication gizmos is no easy task. Energy replenishment takes effort. Think about it:  how many times during your workweek lunch breaks—an hour that should be devoted to refueling and recharging—have you allowed the chatter of texts and emails to further drain your energy?

Build your energy on 4 strong pillars

According to the ideas in "The Power of Full Engagement" as well as those on Tony Schwartz's blog, "The Energy Project," physical energy is the foundation to our overall efficiency. While emotional, mental and spiritual energy are also critical components of high performance, when our physical bucket is empty, all heck breaks loose. By incorporating these four key pillars of physical fulfillment into your typical day, you can elevate your energy levels and in turn, take a major step toward positive productivity.

1. Nutrition: Eat small, high-protein, low-carbohydrate meals throughout the day.  You've likely heard this before but eating mini meals throughout the day is a simple way to sustain your energy. For busy professionals who spend long days at the office, The Academy of Nutrition and Dietetics recommends keeping single-serve packages of crackers, fruit, peanut butter, low-sodium soup or canned tuna in your desk. Tuck snacks in your travel bag for a quick refueling between meetings (I always have a couple of Kind bars stashed in my backpack). If remembering to eat  at the right times is a challenge for you, download an app such as the Temple Hydration, Food, Fitness and More iPhone app (TheTempleApp.com), which comes with customizable reminders that kick in when it has been too long since you last ate.

2. Fitness: Make regular exercise a habit.  According to the MayoClinic, regular exercise not only controls weight and helps you avoid a slew of health conditions and diseases, it improves your mood and boosts energy levels. If hitting the gym is not your style, buy a pedometer and record the number of steps you take every day. The Energy Project blog recommends shooting for 10,000 steps per day.  (By the way: I love my pedometer — I have a new one that is fantastic and will be reviewing it next week)

3. Sleep: Get an average of 8 hours of sleep every night.  To aid in developing a sleep-conducive cycle, the National Sleep Foundation suggests sticking to a regular bed and wake time schedule, including weekends. They also recommend creating an environment that is cool, quiet, comfortable and dark. If light is spoiling your sleep space, invest in room darkening or blackout cellular shades to block out the light. Finally, keep the gadgets out of the bedroom as much as possible. Computers, tablets and cell phones distract you from the task at hand: a good night's sleep.

4. Renewal: Plan regular vacations, social outings and personal time. Whether it's a massage, Frisbee golf with the guys or a week-long camping trip, detaching from the daily grind altogether for substantial pockets of time is key to replenishing your physical and mental energy. In the "The Power of Full Engagement," the authors redefine the old paradigm of "downtime is wasted time" to "downtime is productive time." Use your downtime wisely by doing something fun.

Bottom line, don't throw away your precious time management tools and apps just yet. But do make your physical well-being a top priority and start to take note of how your energy levels impact your focus and productivity. It's worth the time.

Got any tips that work for you?  I'd love to hear them.

Now available: "Toolbox for Success" eBook

I've been working with the fine folks at Hyperink Press to produce my first ebook, "Toolbox for Success:  What You Need to Know to Succeed as a Professional."  I'm pleased to announce that it is available through the Kindle store.

This is my first solo book (I've contributed to others), but hopefully not my last.  I'd love to hear your feedback and see your reviews on Amazon (especially if you find value in the book).  

Also, if you have topics you'd like to see me address or incorporate into subsequent books please let me know.